ADMINISTRATION
Financial I Rules I Insurance Related
- Monthly distribution of levy statements to units.
- Collection and allocation of levies due to the Body Corporate per unit.
- Assist the Board of Trustees with bank account and financial management.
- Payment of accounts payable by Body Corporate.
- Maintaining accounting record in terms of general accounting practice and policies.
- Prepare monthly financial statements for the Board of Trustees.
- Arrange the annual financial audit with the relevant External Auditor.
- Submit Audited Financial Statements to Board of Trustees and Body Corporate.
- Prepare and present the annual budget and suggested levy increase to the Board of Trustees.
- Tax registration and administration on behalf of the Body Corporate.
- Assist Trustees with updating rules of the Sectional Title Scheme, plus registration of the Conduct Rules at the Deeds Office.
- Distribute notices to owners and tenants regarding rules.
- Execute specific instruction of the Board of Trustees in transgression of said rules.
- Administration of insurance claims on behalf of the Body Corporate.
MEETINGS & SECRETARIAL DUTIES
- Arrange and attend Annual General Meeting.
- Compile and distribute minutes of the meeting to Body Corporate.
- Attend 4 (four) Trustees meetings per year; compile & distribute minutes to Board of Trustees.
- Store minutes & attendance register as prescribed by the Act, sectional title plans, house rules, insurance policies & any other relevant documents.
- Prepare & send out letters & documents as instructed by the Trustees.
MAINTENANCE
- Provide advice to the Boord of Trustees on maintenance and repairs of the Complex and common property.
- Recommend suitable contractors.
- Negotiate with professional persons, firms, or other organisations on behalf of the Trustees, for the drawing up of specifications for pertaining maintenance and repair contracts.
INSPECTIONS
Insurance I Maintenance Related
- Assist with the determination of replacement value on the building or units.
- Assist with the re-evaluations on the building or units as and when required or requested.
- Assist with the determination of maintenance requirements.
- Oversee, monitor and report on work done by third party contractors.
SALES & RENTALS
- Utilise our real estate expertise and vast network of buyers to secure your sale.
- Vetting of potential tenants and manage subsequent rental agreements.